Move Out

1. Complete all check out steps listed in the "Move Out Steps" section of this page.
2. To receive an Express Checkout envelope, you will contact your Area Coordinator during the business day (9 a.m.-5 p.m.) and they will place it into your mailbox. If after-hours, you may contact the Resident Assistant on duty of your building between 6:30-10 p.m. and they will provide you with one.
3. Complete all information, place your key in the envelope and then drop off your key in the mail slot located on the Area Coordinator.
4. Students who choose the express check out option forfeit their right to appeal any charges associated with damages discovered by staff through our room condition review.
5. After all students have checked out, staff will go through all rooms for a final review. Any new damages found could be added to your RCR.

Students who don't properly check out following the listed steps will be assessed an improper checkout fee of $25, in addition to any room damage/cleaning charges.

Do the following to prepare for check out:

• Remove all personal belongings. Moving bins will be in the hall lobby.
• Take your bike home.
  • If you rented a bike locker, turn in the bike locker key when you check out with a hall staff member or via the express check out envelope.
• Remove all items from your mailbox.
• Return all university property to its original order and location (see room diagrams).
• Complete the required cleaning.
• Complete an Express Check Out:
  • Put key(s) inside envelope and put in mail slot in the AC. If you rented a bike locker, put that key in the yellow envelope as well.
• In-Person Check Out Available Upon Request:
  • Return room key to the staff member completing your check out inspection. If you rented a bike locker, also return the key to the staff member completing your check out inspection.
  • These check outs can only happen between 6:30-10 p.m.

• Defrosting your freezer takes 24 hours! Turn temperature control dial to the “0” position. Unplug the unit and leave both doors propped open. Remove all food and beverages.
  • IMPORTANT: Do not use any object to remove the frost/ice, as this will cause a puncture of the unit that can't be repaired and you'll be charged for replacement cost of the unit ($300+). Put a large towel in the freezer to absorb the water while ice is melting (ask your custodian if you don’t have a towel available).
• Refrigerator: Dry out and wipe clean the inside of the fridge and freezer. After it is defrosted and cleaned, leave unplugged and prop the door open.
• Microwave: Clean the inside walls and the plate. Wipe the outside clean.
• Beds: All beds should be lofted by the resident upon checkout unless you’re in May, Ames or South Fork Suites, then please UNLOFT your bed.
• Furniture: Clean and wipe down all furniture surfaces, including the inside of drawers. There should be no stains, black smudges, tape or sticky spots.  
• Walls/Ceiling/Mirrors: Remove all posters, tape, stickers and adhesives. Clean marks and adhesive residue off all surfaces.
• Door: Remove all door decorations, message boards, stickers and tape from both sides. Clean all writing, marks and adhesive residue off both sides.
• Windows and Screens: Remove all tape, stickers and adhesive residue. Close both sets of windows. Close blinds or roller shades.
• Floor: Sweep then mop or vacuum the floor. Do not sweep anything into the hallway.
• Wastebasket and Recycling Bin: Take out ALL trash and recycling. Clean trash and recycling bins

South Fork Suites common area guidelines:

If there are any cleaning or damage charges for the common areas, the charge will be split evenly amongst all the residents. 

• Living Room: Vacuum furniture under and between cushions, as well as the floor.
• Windows: Must be free of any signs, stickers and tape. Remove and clean all adhesive residue. Shut the window and blinds.
• Kitchenette: Clean out all cabinets, cupboards and counters. Remove all food from refrigerator and freezer. Clean the fridge and freezer. Remove all trash and recycling.
• Bathroom: Remove all belongings from cubbies/vanity area. Clean all cabinets, shelves, countertop, sink, shower, shower curtain and toilet. There should be no stains, hair or debris left on any surface. Sweep and mop floor.
• Closets/Hallway/Suite Door: Vacuum floors, clean shelves in closet. Clean both sides of the main suite door. All surfaces should be clean of any residue, stains or marks. Peephole should be present in the door.

Hall staff will come to your room after receiving your express check out envelope and will complete an inspection of the space for any cleanliness issues or damages. 

You're responsible for returning your room to its original state. Please see the room diagrams at each link for information on room layout and furnishings. 

• Crabtree
• Grimm
• McMillan
• Parker
• Ames Suites
• Hathorn
• South Fork Suites
• Johnson
• May
• Prucha
• Stratton

Any damages or cleaning charges will be applied to your eSIS account.

After you depart, a Residence Life staff member will check to ensure that you have cleaned the room and will document the condition of the room. An Assistant Director of Residence Life will use this information to assess for cleaning charges and/or damages found in the room. Staff members will not check the room until you have finished cleaning the room, removed all your belongings and turned in your Express Checkout Envelope. 

If applicable, you'll receive an email to your UWRF email account outlining any charges.

Please note, if hall staff do not receive your room key(s) back, we won't accept the return through the mail and there will be a charge issued to re-core the door. 

• If you rented a bike locker, you must remove the bike from the locker. Bikes left behind will be donated.
• If you rented a bike locker, 
  • Express Checkout: turn in the bike locker key when you turn in your express checkout envelope. 
  • In-Person Checkout: turn in the bike locker key to the RA at the same time as the room key.
• If you do not return the bike locker key, a fee will be added to your eSIS account.