Catering and Event Dining

• All food and beverage service in the University Center must be provided by the university-contracted food service vendor.
• All sponsored programs residing in university residence facilities are encouraged to participate in the meal service program provided by our contracted vendor for the duration of their stay. Non-residential programs are also welcome to utilize dining services.

• Our contracted food service provider can provide a wide variety of catering services to meet specific programming needs. A catered meal may be substituted for a residential dining meal, as agreed upon. Standard catering prices would apply to the catered meal. All catering needs must be arranged through the catering manager.
• Our contracted food service provider must provide any alcohol served at an event. Alcohol service is subject to the approval of the appropriate university officials. Minimum sales guarantees are required to cover set-up costs. Please contact the Conference and Event Services Office for more information on the Alcohol Beverage Service Policy.

• Meal service is generally provided in Riverside Commons, however, other venues may be used based on attendance for a particular meal.
• Individuals without a la carte meal tickets or UWRF-provided meal access identification will be required to pay cash prior to being admitted into the dining room.
• Menu variety will depend upon the total dining room attendance.
• In addition to the regular entrees, lunch and dinner will include a salad bar and dessert bar. All meals include vegetarian options.
• Special dietary needs, including food allergies, must be communicated to the Conference and Event Services Office 14 business days prior to the camp or conference start date to ensure appropriate accommodation.
• Sponsors are not to move the furniture in the dining room.
• Sponsor must require all participants to take all dishes to the dish return line upon completion of their meal. Food, beverages and/or dishes are not permitted to be carried out of the dining room.
• Appropriate apparel is required within the dining room. Shoes are required. Clothing must be worn over sports bras and swimsuits. No balls or bags are permitted in the dining room. Personal drink bottles are prohibited.
• Common courtesy and respect are expected of all participants. Those who fail to meet the minimum behavioral standards will be asked to leave.
• Sponsor is required to provide chaperones/staff to be in the dining room actively supervising whenever participants are present. If the sponsor does not provide supervision during dining, UWRF staff members will be assigned to monitor participants at an hourly rate to be paid by the sponsor.
• In the event of a fire alarm, severe weather or other emergency, the Dining Services staff will direct guests to the proper locations. It is the responsibility of all guests to comply with all requests immediately and in a supportive manner.
• Sponsors must follow all university policies, regulations, guidelines and all local, state and federal laws concerning health, safety and public order.

• The conference meal plan applies only to the sponsor staying in a university residence hall and/or utilizing consecutive meals for all members of their group.
• All participants on the conference meal plan will be issued identification. This identification is issued to specific individuals and is not transferable to others, allowing only one meal pass per meal period. Identification is required to gain admission into the dining room for each meal.
  A la carte meal cards are available for commuter/non-residential participants, staff or guests. A la carte meal cards will be invoiced to the sponsor, not to individuals.
• The sponsor will receive a block of à la carte cards. It is the sponsor’s responsibility to allocate the cards to the appropriate participants.
• If the sponsor is participating in the conference meal plan and requests à la carte tickets for non-residential participants, staff or guests, the group will only be invoiced for the actual number of à la carte meals swiped.

• Breakfast: 7:30-8:30 a.m.
• Lunch: noon-1 p.m.
• Dinner: 5-6 p.m.

Dining Services reserves the right to adjust times based on dining facility capacity guidelines. 

• The State of Wisconsin Tax Code requires that tax must be paid on all meals, food, food products and beverages sold for consumption on the seller's premises. Tax-exempt certification must be provided.
• A guaranteed number for meal service must be submitted to the Conference and Event Services Office no later than seven days prior to the camp or conference start date.  The sponsor will be charged for the guaranteed number unless the actual number of participants and staff on the final roster is higher.
• If a guaranteed number and roster are not received at least seven business days prior to the camp or conference start date, the estimated number submitted with the initial reservation will become the guaranteed number.