Incoming Student Room Selection

Roommate request deadline: On Monday, June 1, at noon, the Roommate Search page in the Housing Portal will turn off. 

• Accepted roommates: These details are for students who met the June 1 deadline and accepted each other as roommates in the Housing Portal. You have an accepted roommate if you log into the Housing Portal and see a roommate listed on the page titled "Roommate Search (Closed)." Getting into a room together is easier when you have an accepted roommate in the Housing Portal because only one student in the roommate pair logs into the Housing Portal during Room Selection and chooses a room, then assigns both roommates to the room. Only an incoming first year or transfer student can assign both roommates to a room when Room Selection opens. This means that if your accepted roommate is a returning UWRF student, they can't log in and choose a room for you both during Room Selection – you will need to do that.
• Do you have a roommate in mind, but missed the June 1 deadline? You can still get into a room with a preferred roommate during Room Selection or Room Swap by choosing the same room together. During room selection, you will both be required to log in and choose a room that has two empty beds. Be in direct communication with each other to ensure that you choose the same hall and room.
• Random roommates: If you don't have a roommate in mind and did not accept a roommate in the Housing Portal, no worries! When you choose a room, you can see the profiles of students who have empty beds in their rooms before you choose a room. Or you can choose a room with two empty beds and let a random roommate choose the empty bed in your room. Later, you can change rooms during the Room Swap phase of Room Selection if you find that you are not a match with your roommate.

Community Lottery deadline: Deadline to select communities on the “Community Preferences” page in the Housing Portal and to be added to the lottery for those communities. Note that some communities require that students agree to an agreement for living there, as explained on the Community Preferences page.

• If you are paired with a roommate in the Housing Portal, both you and your roommate should select the same communities and in the same order of preference in the Housing Portal. This doubles your chances of getting into a preferred community because both roommates are then added to the lottery.

Community Lottery: Students who indicate a preference for specific Themed Communities in the Housing Portal on the “Community Preferences” page by the June 1 Early Bird Deadline will be entered into a random lottery for those communities.

• Winners will receive an email on Thursday, June 4, notifying them that they will be assigned to a room in a requested community. For students with mutually accepted roommates in the Housing Portal, they and their roommate are winners and will be assigned together into a room.

Early Bird Room Selection for incoming first year and transfer students starts between 5-8 p.m. each day in the Housing Portal June 10-11. This room selection phase is only for students who signed their housing contracts by the Early Bird deadline of June 1 at noon. In the email they receive, Early Bird students will have a specific start date and time when they can log in and choose a room. This information will also be available for them in the Housing Portal prior to their Room Selection date.

Your room selection date and time: Room selection dates and times are determined by the date that a student signs their housing contract. Students with earlier signed contracts receive earlier room selection dates and times.

• View room selection step-by-step instructions.

Room selection available for any incoming new and transfer students in the Housing Portal who have not yet chosen a room.

• Room Selection step-by-step instructions (coming soon).
• Note: For students who have a specific roommate in mind, Early Bird room selection is over and rooms that have two empty beds will be in short supply. Be in close contact with your roommate to ensure that you pick the same room, or at least the same hall.
• Room swap strategy: You and your roommate can assign yourselves to different rooms in the same hall (if there are no rooms available with two empty beds), then talk with your random roommates to see if one of them would be willing to swap rooms so that you can be with your desired roommate. Please be diplomatic as they are not required to move rooms.

Room swap available for all incoming new and transfer students in the Housing Portal for students seeking to change their hall, room and/or roommate. 

Only incoming students who already have a room may use Room Swap. Students may room swap as many times as they would like during these dates.

• Room Swap Step-by-step Instructions (coming soon).

Late Room Selection is only available for students who have not yet chosen a room on campus for the 2026-2027 year.

• Room Selection step-by-step instructions (coming soon).
• For students who have a specific roommate in mind, a limited number of rooms with two empty beds may be available scattered among a number of halls. Be in close contact with your roommate to ensure that you pick the same room. If your roommate is already in a room before this room selection phase opens, then try to assign yourself to a bed in their same hall and see Room Swap details here.
• Room swap strategy: If there are no rooms available with two empty beds, then you and your roommate can assign yourselves to different rooms in the same hall with random roommates. Talk with your random roommates to see if one of them would be willing to swap rooms so that you can be with your desired roommate. Please be diplomatic as they are not required to move rooms. 
• During this phase, the Room Swap page will be turned on and available in the Housing Portal, allowing you to move rooms and change roommates at any time.

For students who have a signed contract to live on campus but have not yet chosen a room: As empty beds become available, Residence Life will hand-assign those students to a room with a roommate of similar age and year in school, then will email those students with details to their UWRF email address. 

• We STRONGLY ENCOURAGE students to choose a room and roommate on one of the previous room selections selection dates shown above, rather than wait for Residence Life to hand assign them to a room. 
• If you are not assigned to a room in a timely manner, please email reslife@uwrf.edu to inquire into the status and timeline for your room assignment.

Hall Move In:

• Saturday, Aug. 29: Hall Move In begins for incoming first year and transfer students. Welcome activities and meal plans begin on this date as well.
• Sunday, Aug. 30: Hall Move In for returning UWRF students begins.