Move In

If you have an assigned room for the upcoming academic year, follow the instructions here to log in to the Housing Portal and view your details, and details about your roommate (if any).

To view your room assignment details:

1. Log into the Housing Portal.
2. Enter the 2025-26 Housing and Meal Plan Contract.
3. Go to the "My Room Assignment" page. You may need to click on a page before the "My Room Assignment" page then click "Save and Continue" at the bottom of each page until you get there.
4. To view your roommate (if any) and their profile details, including email address, click on the "View Profile" link next to their name.

You are required to have your UWRF student ID to check in.  

• Request your ID card online now! In an effort to make Move In a simpler process for students and families, we strongly encourage you to request your ID card online now so that you can receive it in the mail well in advance of Move In. Submit your photo for your UWRF ID card now to request and receive your ID. There is a Friday, Aug. 1 submission deadline for students to receive their ID card in the mail.
• Students who do not have a UWRF student ID card upon arrival must first report to the Carding Office in the Chalmer Davee Library (Room 160), before reporting to their residence hall.
• Answers to questions may be found on the Carding Office's webpage.

The Carding Office is open:

• Before Move In Weekend: Monday-Friday 7:45 a.m.-4:30 p.m.
• Saturday-Sunday, Aug. 30-31: 10 a.m.-2 p.m.
• Monday, Sept. 1: Closed

Signing Up for Move In

• In early August, all students living on campus will receive an email to their UWRF email address with details about how to log into the Housing Portal and sign up for a Move In date and time.
• Incoming Students Move In: Friday, Aug. 29-Monday, Sept. 1
• Returning Students Move In: Saturday, Aug. 30-Monday, Sept. 1

Sign Up for a Move In Time:

• Students may log into the Housing Portal and visit the "Move In Signup" page to choose a Move In date and 30-minute timeslot. For each move in day, there will be a specific number of Move In timeslots per hour to limit traffic in the halls and to provide an orderly experience for students and families.
• You can pick a timeslot during the following windows:
  • Incoming Students: Tuesday, Aug. 12, 8 a.m.-Sunday, Aug. 24, 11:59 p.m.
  • Returning Students: Wednesday, Aug. 13, 8 a.m.-Sunday, Aug. 24, 11:59 p.m.
  • Step-by-step Guide: How to choose a move in date and time

• Can I change my Move In date or time after I choose one? Yes, you may log into the Housing Portal at any time during the above dates and change your Move In date and time.
• What happens if I don't choose a Move In timeslot? You will be randomly assigned to a Move In day and time.

Fall 2025 Move In

• In the Housing Portal, each student will select a 30-minute Move In timeslot on a date between Aug. 29 and Sept. 1. Your move-in day and time will be displayed on the "My Room Assignment" page in the portal. This information will also be emailed to your UWRF email address prior to Move In Day.
• Your 30-minute move-in timeslot is when you will unload your vehicle near your residence hall. Once unloaded, the vehicle must be moved to a parking lot and you can continue to unpack at your leisure.
• After your vehicle has been moved, you'll go inside the hall, show staff your UWRF student ID, receive your room key and begin bringing your things inside to your new room.

You are required to have your UWRF student ID to check in.  

• Request your ID card online now! In an effort to make Move In a simpler process for students and families, we strongly encourage you to request your ID card online now so that you can receive it in the mail well in advance of Move In. Submit your photo for your UWRF ID card now to request and receive your ID. There is a Friday, Aug. 1 submission deadline for students to receive their ID card in the mail.
• Students who do not have a UWRF student ID card upon arrival must first report to the Carding Office in the Chalmer Davee Library (Room 160), before reporting to their residence hall.
• Answers to questions may be found on the Carding Office's webpage.

The Carding Office is open:

• Before Move In Weekend: Monday-Friday 7:45 a.m.-4:30 p.m.
• Saturday-Sunday, Aug. 30-31: 10 a.m.-2 p.m.
• Monday, Sept. 1: Closed

• Since Move In is occurring on a weekday while campus is fully operational, parking will be somewhat limited (there is no parking in employee permit spaces).
• You must unload your vehicle quickly and move your vehicle to one of the following lots (for short term parking):
  • O Lot (Please watch signs as all exits will be left turn only during Move In.)
  • N Lot
  • K Lot
  • E Lot
• Once you have your items in your room, you must move your vehicle. Permit holders must move your vehicle to your permit lot. If you or your visitor doesn't have an annual permit, you can purchase temporary parking online or park and pay in pay by space parking or park on the city streets.
  • PAY1 Lot, Friday, Aug. 29 from 7 a.m.-9 p.m., no payment required. (All other dates and times, a payment is required via pay station or by mobile pay.)
  • PAY2 Lot, Payment required (via pay station or by mobile pay).
  • PAY3 Lot, Annual Permit, Temporary Permit or Payment required (via pay station or by mobile pay).
• Map of Traffic Flow and Parking

Each residence hall has a limited number of large red moving carts as well as rubber mallets, which are used to adjust the height or loft the bed. Those who use the large red moving carts are asked to return them to the lobby in a timely manner to allow others to access the carts. Students and families are welcome to bring their own dollies, carts, etc.

Welcome activities for incoming students and meal plans, start on Friday, Aug. 29. Not all requests to move in early will be approved. Students who have a valid reason to move in prior to the assigned move in date should visit the Early Arrival Request webpage for further information.

Learn how to connect to the WiFi, register items such as gaming systems and streaming devices and connect to the Guest Network prior to moving in.

Learn more about mail and your hall mailing address.

A loft kit is available in each residence hall room. Residence Life will assist as able when requested during Move In. Rubber mallets are used to adjust bed height and loft beds. A limited number of rubber mallets are available in each residence hall. Students are welcome to bring their own rubber mallet. View the "How to Loft Your Bed" video for more information.

To prepare for life in the residence halls, review the suggested packing list. This list includes a variety of things to consider bringing to campus. Please also review the section of this page that lists items you should NOT bring to campus and what is provided in each room. Keeping a clean and organized space is helpful to creating a healthy roommate relationship and achieving academic potential!

What You Need

• School supplies
• Identification information, including your student ID and something such as a driver’s license
• Noise canceling headphones
• Clothing
• Laundry supplies, including a hamper, hangers, detergent and dryer sheets
• Two sets of twin extra long sheets, pillow, blanket, bath and hand towels
• Personal hygiene items
• Bathroom tote and shower shoes
• Water bottle/travel mug
• First aid/general health kit
• Cleaning supplies (nothing containing bleach or ammonia)
• Medical information including
  • Names and phone numbers of primary and specialty care provider
  • If you do not have insurance, you will have access to healthcare services through Student Health Services

Room Outfitting and Supplies

Want to purchase your room supplies in one big swoop? Consider shopping through our Room Outfitting and Supplies store!

 
Please Read Before Ordering

• Students arriving early to campus: Students that are planning to arrive early to campus, including students in our athletic programs, should consider using our home delivery option. On-campus delivery orders will not be available for student pick up until our regular move-in period begins.
• On-campus delivery (order deadline July 22): Shipping is free for on-campus delivery. Everything shipped to campus will be labeled with your student's information and organized in advance of their arrival. Your student will then be notified as to the pick up location and times.
• Home delivery (order deadline July 22): Shipping your order home costs a flat rate of $11.95. You will need to provide your home address and select a delivery date during checkout. Please select a delivery date that is at least seven days out from the date you are placing the order.

Please note, you cannot combine on-campus and home deliveries on the same order.

Our Fulfillment Partner: SWAKU

SWAKU services is a family-owned business established in 2007 and located in Lenexa, Kansas. It is a nationally recognized fulfillment organization exclusively focused on supporting universities and colleges across the United States. SWAKU is an accredited member of the Better Business Bureau and maintains an A Rating with the BBB.

You aren't required to bring the following items to campus but you'll want to have many of these items on hand!

• Window Air Conditioning Units
  • With approval from the Department of Residence Life
• Hand sanitizer
• Cell phone and charger
• Computer with a webcam
• Television
• Streaming TV device
• Fan
• Desk lamp
• Surge protector power strips
• Storage bins
• Silverware, cups, plates and bowls
• Pots, pans and cooking utensils
• Microwavable food storage containers
• Small vacuum, broom, dustpan
• Dish soap and dishcloths
• Air fresheners
• Kleenex
• Raincoat, umbrella, rainboots
• Command hooks
• Area rugs (Johnson Hall, Ames Suites and South Fork Suites rooms are carpeted.)
• Pre-approved floor model air conditioners: Students can apply here (link coming soon) to request to bring their own portable floor model air conditioner. A limited number are allowed in halls that do not already have air conditioning.

Please leave these items at home!

• Wireless printer – printer and copy machines are available on campus!
• Refrigerator and microwave
• Halogen lights/lamps
• Hot plates or open heating coil appliances
• Items requiring open flames such as candles, oil lamps and incense
• Foam-backed carpeting or foam pads used under carpeting
• Pets (exceptions are harmless fish in 10 gallon or smaller aquariums)
• Fireworks or other explosives, as well as dangerous weapons, including but not limited to guns (also airsoft, pellet and paintball), rifles, bow and arrows, crossbows, large sporting or hunting knives, swords or spears

A variety of items are provided in every room on campus (extended housing spaces may vary). A full list of room dimensions and amenities is provided on each individual residence hall webpage. Students are not permitted to remove or store any of the provided room furnishings outside of the residence hall room.

• Microwave/refrigerator unit
• Loftable bed unit
• Twin XL mattress
• Desk and desk chair
• Bookshelf
• Dresser/wardrobe/closet