URSCA Forms
Explore this page to find all the forms related to URSCA.
Reimbursement
All reimbursements will need to be submitted within 90 days of the event or the date the item(s) were purchased.
Reimbursement Information for Departments
Department Refund
When a student receives funding from the URSCA Office, they can either pay out of pocket for their expenses or go through their department. When a student goes through their department, their department can fill out a Request for Transfer form now through DocuSign.
This form will do an internal transfer of funds between the URSCA Office and the department. When filling out this form in RFT format and then will be processed and signed through DocuSign. There are a few additional documentations that must be provided in order to receive the transfer of funds.
Request for Transfer Form (All fields must be completed)
- Receipts of purchases that follow grant guidelines and receipt requirements
- The WISDM documentation of each item that was purchased through the department
- Student’s grant letter
- (For Falcon Travel Grant) Proof that the event did occur and that the student did attend
The complied documents should be in RFT format and sent over to URSCA, which will then be processed through Docusign .
If the department only cover part of the student’s expenses and had the student cover the remaining expenses, please move to the next section about how students may receive their refund.
Reimbursement Information for Students
Student Reimbursement
Students who have paid for their travel or supply expenses out of pocket will receive a reimbursement check. To receive your check, you must be in the UW accounting system either as a student worker or an External Committee Member (ECM). Talk to your mentor about getting added as an ECM if you are not a student worker. They will need to request this from their department's Expense Data Entry Specialist (EDES)
Supporting Documents Needed:
- Receipts of purchases that follow grant guidelines and receipt requirements.
- Your grant letters.
- (For Falcon Travel Grant) Proof that the event did occur and that you did attend.
Once you are in the system, your mentor's department EDES may input your expenses for our office to review.
Mentor Reimbursement
Mentor Reimbursement
Mentors will need to submit an Expense Report or Travel Expense Report with their department and submit a completed Request For Transfer Form to ursca@uwrf.edu with the supporting documents. Once everything is submitted, our office will be able to review the information and process your request.
Supporting Documents Needed:
- Receipts of purchases that follow grant guidelines and receipt requirements.
- Mentor's grant letter (If you did not receive a grant letter, please send the student's grant letter).
- (For Falcon Travel Grant) Proof that the event did occur and that the student/mentor did attend.
E-Reimbursement Guides
To look at the full list of user guides for e-reimbursements, please click here.
Student Travel Forms
If you are traveling to a conference as a group through the URSCA Office, please complete and submit the forms below prior to travel. All forms may be emailed to URSCA@uwrf.edu.
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